Linking Fleetio as a source
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Contents
This source is currently in alpha. The interface and available tables may change.
The Fleetio connector syncs your Fleetio fleet management data into PostHog, so you can analyze your vehicles, maintenance, and fleet operations alongside your product data.
Prerequisites
You need a Fleetio account with access to create an API key.
Adding a data source
- In PostHog, go to the Sources tab of the data pipeline section.
- Click + New source and click Link next to this source.
- Enter your credentials (see Configuration below) and click Next.
- Select the tables you want to sync, choose a sync method and frequency, then click Import.
Once the syncs are complete, you can start querying this data in PostHog.
When linking Fleetio, you'll need:
- API key – create one under Account Menu → Account Settings → API Keys in Fleetio.
- Account token – shown on the same page as the API key. It identifies your Fleetio account.
Sync modes
Each table can be synced in one of several modes, depending on what the source supports:
- Webhook (when available) – the source pushes changes to PostHog in real time. Fastest freshness, lowest ongoing cost, and the only mode that reliably captures updates and deletes.
- Incremental – only new or updated rows are synced on each run, using a cursor field (such as an
updated_attimestamp). Cheaper than a full refresh, but deletes aren't captured. - Append only – new rows are appended using a cursor field; existing rows are never updated. Ideal for immutable, append-only tables like event logs.
- Full refresh – the whole table is reloaded on every sync. Use it when a table has no reliable cursor or when you need deletions reflected.
See sync methods for a full explanation of how each mode works and how to choose between them.
Configuration
| Option | Type | Required |
|---|---|---|
API key | password | Yes |
Account token | text | Yes |
Supported tables
| Table | Description | Sync method | Incremental field | Primary key |
|---|---|---|---|---|
vehicles | An asset tracked in Fleetio — typically a vehicle or piece of equipment, with its identifying and status details. | Incremental, Full refresh | updated_at, created_at | — |
contacts | A person in Fleetio — an operator, technician, or other contact who can be assigned to vehicles, work orders, and issues. | Incremental, Full refresh | updated_at, created_at | — |
fuel_entries | A record of fuel purchased or used for a vehicle, including volume, cost, and the meter reading at fill-up. | Incremental, Full refresh | updated_at, created_at | — |
meter_entries | A meter reading for a vehicle (e.g. odometer mileage or engine hours) recorded at a point in time. | Incremental, Full refresh | updated_at, created_at | — |
service_entries | A record of maintenance or service performed on a vehicle, including the service tasks completed and their cost. | Incremental, Full refresh | updated_at, created_at | — |
work_orders | A work order in Fleetio that groups the issues, service tasks, parts, and labor needed to maintain a vehicle. | Incremental, Full refresh | updated_at, created_at | — |
issues | A reported problem or fault for a vehicle that may require service, optionally linked to a work order. | Incremental, Full refresh | updated_at, created_at | — |
parts | An inventory part in Fleetio used in service entries and work orders, with cost and stocking details. | Incremental, Full refresh | updated_at, created_at | — |
vehicle_assignments | A record linking a contact (operator) to a vehicle for a period of time. | Incremental, Full refresh | updated_at, created_at | — |
expense_entries | A non-service cost recorded against a vehicle in Fleetio, such as a toll, permit, or insurance charge. | Incremental, Full refresh | updated_at, created_at | — |
expense_entry_types | A category an expense entry can be filed under, such as Tolls or Insurance. | Incremental, Full refresh | updated_at, created_at | — |
purchase_orders | An order placed with a vendor to buy parts, with its approval and receiving state and its totals. | Incremental, Full refresh | updated_at, created_at | — |
vehicle_statuses | A status a vehicle can be in, such as Active or Out of Service. Resolves the status identifier on each vehicle. | Incremental, Full refresh | updated_at, created_at | — |
work_order_statuses | A status a work order can be in, such as Open or Completed. Resolves the status identifier on each work order. | Incremental, Full refresh | updated_at, created_at | — |
vehicle_types | A classification a vehicle can be given, such as Truck or Trailer. Resolves the vehicle type identifier on each vehicle. | Incremental, Full refresh | updated_at, created_at | — |
service_tasks | A unit of maintenance work that can be put on a service entry, work order, or service reminder, such as Oil Change or Tire Rotation. | Incremental, Full refresh | updated_at, created_at | — |
vendors | A supplier the fleet buys from — fuel, service, parts, or vehicles. Resolves the vendor identifier on service entries, fuel entries, and purchase orders. | Incremental, Full refresh | updated_at, created_at | — |
service_entry_line_items | A single line of a service entry: the labor, part, tax, fee, or free-text charge that makes up its cost. | Full refresh | — | — |
purchase_order_line_items | A single part on a purchase order: what was ordered, how much of it arrived, and what it cost. | Full refresh | — | — |
Troubleshooting
- If you see an authentication error, your API key or account token may be invalid or revoked. Generate a new API key in your Fleetio account settings, then reconnect.
- If you see a permission error, check the key's permissions in your Fleetio account settings, then reconnect.
If your sync is failing or data looks wrong, see the Data warehouse troubleshooting guide. If that doesn't help, contact support – we're happy to help.